Board of Director Meeting Minutes 2008
BOD MEETING 12/08/08 6:15 Plaza Hotel
Present: Tad, Paul, Bob T., Frank, Dick, & Karen
Minutes of 11/10/08 approved
Financials: Reviewed &Approved
Pro shop: Bob presented “Brochure” for use in advertising CCC. We
approved the proof presented. Bob to obtain cost.
Clubhouse: Dick to work on obtaining cost estimates for kitchen fire
extinguisher system.
Tourney: Hickory Open reserved for 2010. Our Tourney Committee is
Frank Lamphier, Shawn Goodell, John Draper, Dean Warner and Tad
Lamell. The Rules Committee is Brad Gregory, Dean Parker, Tad Lamell
and Frank Lamphier.
Grounds: Lee West on tap to replace retiring Scott Edson. VGA to
re-rate course due to change in location of Ladies 6th Tee, per our
bylaws, VSWGA of USGA Course Rating System is coincidentally
scheduled to rate Copley this summer(as required every 10 years). We
are to provide them carts, lunch and one other play date to confirm
their rating.
Administration: Acknowledged receipt of announcement of Copley’s
Nicholas Wildman’s candidacy for a Degree of Bachelor of Science in
Engineering from Cornell University. Approved donation of green’s
fees to North Country Animal League and the Morrisville Rotary.
Discussed the possibility of “resurrecting” Copley’s weekly column
in the News and Citizen.
Adjourn 7:00 next meeting 1/12/09 at Plaza Hotel 6:15
BOD MEETING 11/10/08 6:15 Plaza Hotel
Present: Tad, Paul, George, Bob T., Frank, Dick, & Karen
Minutes of 10/13/08 approved
Financials: Reviewed & Approved
Clubhouse: Closed & Winterized
Pro shop: Closed & Winterized. Need signage accordingly.
Grounds: New 6th Tee being built.
Tourney: Schedule presented. Hickory here again 6/08/09 for one day
event and the Open 6/20 & 6/21/09. The Hospital date 9/08/09
tentatively. No Tourney Committee to date.
Administration: Motion made by Paul and 2nd by Frank to borrow
$20,000 on a six month note @ 7% from Union Bank using equipment as
collateral. Reviewed extensive insurance proposal and acknowledged
increase in coverage on Clubhouse and Maintenance Buildings. To look
into dry chemical exhaust per specs by Labor & Industry acceptable
to insurance company.
Membership: Dues and rates discussed. Agreed to lower to $419.00,
$449.00, and $499.00 including tax.
Adjourn 7:35 next meeting 12/08/08 at Plaza Hotel 6:15
Special Meeting called 11/17/08 to complete the Member fee schedule.
BOD MEETING 10/13/08 @ 6:15
Present: Tad, Paul, Ray S., Bob T., George, Frank, Dick, Bob M.,
Brad & Karen
Minutes of 9/8/08 & 9/15/08 approved
Minutes of 9/21/08 Annual Meeting approved by BOD
Administration: Agreed Annual Meeting & Budget Review be held on
5/17/09 at 3:00 PM at Copley Country Club.
Financials: Reviewed/Approved after discussion concerning Early Bird
Membership, short year Budget and Tax awareness.
Grounds: Joanne Godfrey Paving Company has completed the project at
the 1st Tee/Pro Shop “staging area”. Out Thanks for a Superb Job!
Ladies 6th Tee: Discussed moving 75± yards closer to Green. To refer
with positive BOD to Ray and VGA. Purchase of $23,000± aerator and
$3,000± Electric Broom to be reviewed again in the spring.
Pro shop: Brad encouraged us to produce and distribute advertising
brochures. Bob T. to investigate. Tad to enquire of brochure vendor
for display racks and area business. Motion made by Paul and
seconded by George to provide Brad $100 for purchase of CCC Discount
cards. Discussed Gas Cart lease program, which terms end of 2010.
Thinking of purchase of Carts. Discussed Pro Shop building rear
entrances which are in need of serious “face lift”.
Clubhouse: Purchased a used 12 quart Hobart Mixer for $375(new cost
$2500±). Bob Manley to return in 2009 as Manager. He is to
coordinate with Frank on our 1st Tourney in spring-The Amy Wade
Benefit Memorial Tournament.
Tourney: Schedule to be available by December.
Adjourn 7:20 next meeting 11/10/08 at Plaza Hotel 6:15
12/08/08 at Plaza Hotel 6:15
1/12/09 at Plaza Hotel 6:15
2/9/09 at Plaza Hotel 6:15
3/9/09 at Plaza Hotel 6:15
BOD MEETING 09/15/08 @ 6:15
Present: Tad, Bob T., Paul, Dick, Frank, Ray S., George & Karen
Budget: Moved immediately into Executive Session to discuss Budget
2009 Employee Wages and Salaries.
6:45 Reopened Meeting:
Administration: Discussion of need to prepare a comprehensive plan
of building and course repairs and improvements along with equipment
replacement schedule. Reviewed roof repair/replacement by Lamare
Construction.
Adjourn 7:08 next meeting 9/21/08 at Clubhouse 3:00 Annual Meeting
BOD MEETING 09/08/08 @ 6:15
Present: Frank, Paul, Tad, Ray S., Dick, Bob T., George, Karen &
Brad
Minutes of 8/12/08 approved
Financials: Approved
Administration: Tabled request for Donation in Memory of Mary Tormey
until we know to whom we are donating and where to send.
Budget: Spent remainder of meeting projecting a budget for ensuing
year 9/1/08-8/31/09.
Adjourn 8:30 next meeting 9/15/08 at Clubhouse 6:15
BOD MEETING 8/12/08 6:15
Present: Frank, Paul, Tad, Ray S., Dick, Bob, George, Ray N., Karen
& Brad
Minutes of 7/14/08 approved
Financials: Reviewed; Concerned with probable consequence due to
income projections. Discussed possibility of purchasing needed
Grounds Equipment, such as an aerator, tractor or Clubhouse chairs.
Last installment on Union Bank note due this month.
Clubhouse: Lamare Construction low bid. To start roof replacement on
8/18/08.
Grounds: Need to order sand for traps, topsoil, sand for Greens
topdressing and staymat stone for cart paths. Irrigation Control Box
needed between the 6th & 7th hole. Estimated cost $2,662.00.
Pro shop: Heater has been repaired; Bids received for a properly
vented system. Greens fees and cart rental income showing
significant increase over prior years.
Monday Clinic: Good participation; 8-14 participants.
Administration: reconfirmed Board’s desire to have Corporate Annual
Operations changed from fiscal year ending 8/31 to calendar year
ending 12/31. With Annual Meeting on the third Sunday in May. Needs,
per our bylaws, to be published two weeks in advance of current
Annual Meeting in two newspapers. We will also place on our web and
email members.
Tourney: Very successful Men’s Member/Guest with 92 players.
Adjourn 7:45 next meeting 9/8/08 at Clubhouse 6:15
Approved 9/8/08
BOD MEETING 7/14/08 6:15
Present: Tad, Dick, Bob, George, Frank, Bob Manley, Karen & Brad
Absent: Paul: Acting Secretary Frank
Minutes of 6-9-08 approved
Financials: Discussion of Budget Items to date. All okay +21 K to
date.
Pro shop: Putting Green fence installed. Looks Great! Thanks Brad!
After August 1st Monday & Tuesday cart and greens fees for 18 holes
$30.00 per person. Proposed Bob and seconded Frank. Early Bird
September 1st thru all of 2009 $549.00 To be advertised in paper.
Proposed by George and seconded by Dick.
Clubhouse: Health Inspection-Passed. Old photo of Clubhouse $80.00
to be framed. Motion made by Dick and George seconded. “Hickory
Flag” to be displayed in Club House. New roof for Clubhouse Okayed.
Proposed by Dick and seconded by George.
JR Program: To be run each Monday in August at 6:00 PM
August Board Meeting Moved To Tuesday August 12th.
Grounds: Bob has person to remove wood chips. 8 yellow flags to be
replaced with new white ones. Crab trees at Maple Street Entrance to
be removed. Okayed purchase of new seat for F-10 mower. Motion made
by Dick and seconded by Frank.
New Business: Changing of fiscal year to calendar year with Annual
Meeting in May. 30 day notice to Members before September 2008
Meeting. Collect Water run off from Clubhouse roof to irrigation
storage tanks. Thank you from Johnson State College. Greens fees
donation for VGA Scholarship Tournament and Johnson Boy Scouts
approved. Motion made by Frank and seconded by George.
Adjourn 7:45 next meeting 8/12/08 at Clubhouse 6:15
BOD MEETING 6/9/08 6:15
Present: Paul, Tad, Frank, Dick, Bob, George, Bob Manley, Ray
Novakowski & Brad
Absent: Ray Salls,
Minutes of 5-5-08 approved
Financials: Questioned water use/cost; George to look into State
permits required to utilize Potash Brook.
Grounds: “Old” Electric Cart and Work Clubcar need repair. To delay
need for topsoil and trap sand; need 9 new cups @ $33.00 each and
covers for water coolers @ $366.00 each. Trees at 6th Tee still in
hands of contractor GML.
Clubhouse: Outside lights need attention-to check with Don Gillen;
Volunteers needed to paint porch; Roof low bid $13,000 to be let in
fall to include water & ice up valleys and perimeter.
Administrative: Deferred Sylvia Dent Membership due to health until
next year. 19th Hole Advertising Sign “sold” to Johnson Farm &
Garden. Bob to check on Plexiglas over Maple Street sign.
Pro shop: Putting Green fence to be installed.
Gardens: Approved purchase of two yards mulch.
Donations: Approved Norwich and Caledonia Hospice Green fees.
Tournaments: Approved combined sexes at Member/Member.
Administrative: Received Corporate Cards. We advertised and sold
them this year: 2 cards for $949.00 less 10% for Chamber of Commerce
Members. Original intention, Brad says, was to offer 1 card @
$949.00.
Adjourn 7:46 next meeting 7/14/08 at Clubhouse 6:15
BOD MEETING 5/5/08 6:15 Plaza Hotel
Present: Paul, George, Tad, Frank, Ray Salls, Dick, Bob, Bob Manley,
Ray Novakowski & Brad
Minutes of 4-14-08 approved
Financials: Reviewed.
Grounds: Hired Scott Edson; purchased greens mower.
Clubhouse: Await final bids on Clubhouse roof; alarm battery
replaced; Bob getting acclimated.
Pro shop: Benches to be stained; New Bag Rack installed; Paving to
be done at 1st Tee area and road repair; Putting Green fence net to
cost $245.00 plus bracing. Much discussion on removing portion of
hedge @ 1st Tee for line of sight from Pro Shop. Voted to table until
further site view and options weighed. Paul to contact Green
Mountain Landscaping about this and a screening at the Ladies 6th
Tee.
Donations: Approved Make-A-Wish and Stowe Wine & Food for Copley
Hospital; Life Line (George motion, Ray seconded to donate
membership) Approved.
Membership: Down 10% from last year; motion Frank, seconded by
George to keep fee @ $499.00 throughout summer; Approved.
Leagues: Bob to check on cost for scorecards.
JR Clinic: To begin in August.
Tournaments: 19th Hole needs advertiser; Have two more sponsors for
Tourney Board.
Executive Session Called @ 8:13 PM: Motion made by Paul and seconded
by Frank to offer Gary and Carol $4,000.00 for their camper.
Approved.
Executive Session Ended @ 8:21.
Adjourn 8:22 next meeting 6/9/08 at Clubhouse 6:15