Board of Director Meeting Minutes 2010
BOD MEETING 11/22/10 6:15 Morrisville Water & Light
Present: Bob T., Scott, Paul, Tad, Dick, and Karen
Minutes for 11/8/10: Approved
Budget: Overview of Committee recommendations accepted. All in favor.
Utility Cart: Unanimously approved purchase of the Club Car unit that we had use of this past summer. 2007 for $3950 payable 6 months a year for four years with payments of $192 per month or $1152.78 per year at 6.25 % interest rate.
Gas Carts: Rental Fleet- Unanimously approved purchase of (14) 2011 EZGO Gas Carts with payment terms of 5.25% interest with payments 6 months per year for 6 year term. ($10,686 per year)
Casella Agreement: Arrangements made for Casella to confirm their logo on the former Paine Tree Farm signage. Tad to follow up with Todd Deuso(Area Manager).
Pump House Project: Underway with Dave Earley heading the harvest. Dick, Tad and Bob to visit site to verify perhaps not removing the tree closest to second green.
Adjourn at 7:55
Next meeting 6:15 on 1/10/11 at Morrisville Water & Light
BOD MEETING 11/8/10 6:15 Morrisville Water & Light
Present: Bob T., Scott, Paul, Tad, Frank, Dick, and Bob M.
Minutes for 10/11/10: Approved
Financials: Motion made by Paul and seconded by Bob to borrow $28,000 in anticipation of dues 2011(to pay expenses) with a term of 6 months.
Clubhouse: Bob M. desires $3300-$3600 on oven/grill and remodel.
Financials: Discussed Lifetime prepaid Memberships.
Tourney: Finalized schedule.
Gas Carts: Reviewed options to compare Clubcar and EZGO.
Fundraising: Once a month for Food Shelf discussed.
Budget: Committee to meet Thursday 10:00 AM 11/11/2010.
Adjourn
Next meeting 6:15 on 11/22/10 at Morrisville Water & Light
BOD MEETING 10/11/10 6:15 Clubhouse
Present: Bob T., Scott, Paul, Tad, Frank, Dick, Ray, Bob M., Brad and Karen
Minutes for 9/13/10: Approved
Admin: Discussed Casella Contract
Irrigation: Paul to speak with Morrisville Water & Light
Financials: Approved monthly report.
Clubhouse: Closed; all employees planning to return. Bob, Dick and Ray to obtain dollar amounts for fire suppressant Hood System.
Grounds: Tree removal schedules to begin this fall. Discussed replacement screenery without agreement. Dr. Phil to plant greenery near 3rd green.
Tourney: Reviewed possible schedule.
Superintendant: Agreement with Brant Slayton signed; to begin spring 2011.
Gasoline: Delivery and invoices from recent transaction reviewed. Paul to speak with Ray about our actual use during that time (2 full tank deliveries a week apart).
Gas Carts: Paul, Scott and Ray to study cart choices and make recommendations to Board of Directors.
Adjourn at 8:10
Next meeting 6:15 on 11/8/10 at Morrisville Water & Light
BOD MEETING 9/13/10 6:15 Clubhouse
Present: Paul, Bob T., Scott, Frank, Brad, Ray N., Bob M., Karen and Chris Clewes.
Absent: Tad, Dick, and Ray S.
Minutes for 8/9/10: Approved
Grounds: Chris Clewes presented Casella proposal. Water coolers and stands to be replaced at $325.00 for stands and $97.00 for coolers. Ray to be available this fall to sharpen reels. Ray to take employees to Appreciation Day at Sugarbrush.
Financials: Reviewed and Accepted
Gas Carts: To review options to renew lease/purchase
Irrigation: No word from Water & Light and is of grave concern to us.
Superintendent: Scott to provide a contract for consideration.
Proshop: To extend discount Greens Fees on weekends. Brad suggests we move Men’s Member/Guest to Labor Day weekend which would open up August for Greens Fees and fills a Holiday which typically leaves Copley void of activity. Brad wants us to consider moving private cart parking to new area north of the maintenance building. Brad would also like to have Board consider a Membership rate for ages 19-23 and the “30 Mile” rate now open to everyone. Brad reviewed proposal from Denis Chase at ACDC Security. We discussed locking the Locker Room doors each day at closing. Closing date set for 10/17/10.
Adjourn 7:43 Next meeting 6:15 on 10/11/10 at Clubhouse
BOD MEETING 8/9/10 6:15 Clubhouse
Present: Bob T., Tad, Paul, Dick, Scott, Brad, Ray N., Bob M. and Karen
Minutes for 7/12/10: Approved
Financials: Accepted
Tourney: Wrap up of Men’s Member/Guest-agreed future ties resolved same way both Calcutta and Tournament. Agreed to send Thank You cards to contributors. Raffle took in $770.00.
Irrigation: Paul met with Craig, Water & Light superintendent, on 8/9/10. He stated that W & L to meet on 8/16/10 to discuss our water cost and current billing and meter readings for waste water vs. irrigation. Craig to provide a written statement of their direction.
Grounds: Copley Manor to install fencing with dark green stain and we are to landscape the slope behind 3rd green. Bob to pursue possible donation of their chairs. Ray has equipment problems. The F10 may need only a tune up; if not it may require further engine work. The hydraulics on the trap machine are heating up.
Club Championship: Agreed to recommend Tourney Committee do trophies both gross and net.
Superintendent Search: We have interview with candidate; will continue our search efforts.
Executive Session: 7:24 Motion to go into Executive Session to discuss Superintendent’s Salary. Ended at 7:51.
Adjourn 7:55 Next meeting 6:15 on 9/13/10 at Clubhouse
BOD MEETING 7/12/10 6:15 Clubhouse
Present: Bob T., Tad, Paul, Frank, Ray, Dick, Scott, Brad, Bob M. and Karen
Minutes for 6/7/10: Approved
Proshop: Reciprocal Agreement Reached with Enosburg, St. Johnsbury and Orleans. Agreed to transfer a 2010 Membership to 2011 since it had not and will not be used this year.
Financials: Karen distributed corrections to June 2010. i.e.: Proshop sales and cost of inventory.
Irrigation: Await contact from Morrisville Water & Light.
Grounds: Lamare Construction to purchase advertising sign on 8th tee and build it himself to similar design. Casella Waste Management has offered to replace existing vendor @ zero cost for remainder of this year. Tad to talk to Casella . Ed holding reels in storage barn until we have dedicated storage space; for 2 year Membership. Copley Manor’s Heather Sargent asks to look into aiding in assisting their landscaper in making the embankment behind third green more attractive.
Admin: Copley Hospital asks to have their Tourney posted on our web site: All agreed. Superintendent Search Committee will be Bob T., Scott, Paul and Frank.
Tourney: Discussed 3 day/evening possible entertainment. Brad and Tad to solicit volunteers for Saturday and Sunday. Agreed meal cost @$17.50. Agreed all ghin handicap at 100%. If alcohol on course needs certified server.
Adjourn 7:25 Next meeting 6:15 on 8/9/10 at Clubhouse
BOD MEETING 6/7/10 6:15 Clubhouse
Present: Tad, Paul, Scott, Dick, Frank, Bob and Karen
Admin: Confirmed for the record, Scott’s appointment as Vice Chair and Ray retaining Grounds.
Financials: Reviewed and accepted. Water & Light advises they are reviewing our request for rate relief.
Clubhouse: Reviewed current status of necessity to have all employees trained in Alcohol Awareness and administer when necessary.
Tourney: Committee formed:
Shawn Goodell,
Tom Brooks,
David Earley,
Cole Warner
and Frank Lamphier.
Amy Wade should be posted on website.
Admin: Employee meals issue reviewed and agreed with employees as resolved for this year. Refund of Membership granted to Member with medical issue, pro rata. Tad and Brad to look further into forming inter club relationships. Club also to look into renewing VGA Men’s State Day.
Grounds: Aerator broken/under warranty. Triple billing for flags to be resolved.
Adjourn 7:30 Next meeting 6:15 on 7/12/10 at Clubhouse
BOD MEETING 5/17/10 6:15 Clubhouse
Present: Scott, Bob T., Paul, Dick, Tad, and Frank
Absent: Ray
Admin: Officer Selection
Bob Titterton-Chairman
Scott Rossi-Vice Chairman
Paul Nesky- Secretary/Treasurer
Frank Lamphier-Tourney
Tad Lamell-Proshop
Ray Salls-Grounds
Dick Carpenter-Clubhouse
Ray absent, so positions not firm. Agreed to meet weekly. Discussion on pump house tree removal and replacement with hedge. Error in Julie’s hourly wage-made adjustment to correct. Managers are to pay 50% meals and part-time no meal benefit. Need ball washers cleaned and painted and new show brushes.
Adjourn 7:14 Next meeting 6:15 on 5/24/10 at Clubhouse
Copley Country Club 2010 Annual Meeting Minutes May 16, 2010 3:00 PM
Call to Order
Verify Quorum: 32 voting members present meets quorum
Minutes of 2008 meeting: Alice Agney moved to approve. Brian Lockwood seconded.
AYE!
Chairman's Address: Tad Lamell thanked all employees for their dedication and
members for their support. He mentioned course improvements at the 9th tee for cart
parking and Ladies' new course rating.
Auditor's Report: Paul reviewed previous years report and made an appeal to recognize
bylaws requesting members to serve as auditors; some discussion as to contracting
professional firm but due to cost decided to elect officers from the membership.
Financial Report: Following discussion of insurance premiums out of sync from prior
year due to change in our Corporate year and increased cost of water for our irrigation
due to 100% of purchased water also allocated as sewage the members acknowledged a
motion by John Draper and seconded by Dean Lockwood to accept the repast as
presented. AYE!
Election of Officers! Auditors: Outgoing Board of Directors: Bob Titterton(3 year) and
George Allen(3 year)
Nominees George's Term: Bob Titterton, George Allen, Alice Agney, Cole Warner and
Scott Rossi.
1st Ballot 36 Cast-19 to elect: George 11: Scott 12: Alice 5: Cole 6: Bob 2:
2nd Ballot 36 Cast-19 to elect: Scott 14: George 12: Alice 5: Cole 5:
3rd Ballot 36 Cast-19 to elect: Scott 22: George 14:
Scott Rossi Elected.
Nominees Bob's Term: Bob Titterton, George Allen, and Cole Warner..
1st Ballot 35 Cast-18 to elect: Bob 20: Cole 7: George 8:
Bob Titterton Elected.
Tad thanked Board for their due diligence and special mention to George for his time and
dedication during his term of office.
Auditor Nominees: Shane Goodell, Dean Parker and Barbara Kiely. AYE!
Other Business: Dean Lockwood inquired about the 50/50 Cash Back new member
policy. Lisa Hunt recommended that we do more to promote our Corporate Players Card.
Jeanne Slayton said we should reverse our position concerning free lunch for employees.
Dean Lockwood wants more sand in the traps. David Earley's flyer about removing
several trees around the pump house was mentioned and Superintendent Ray agreed
one or two were probably going to interfere with the system at some point in the
future. View of the first fairway from the Clubhouse also concern.
Next Annual Meeting May 15, 2011 3:00 PM
Motion to Adjourn: 4:10 PM
BOD MEETING 4/12/10 6:15 Clubhouse
Present: Tad, Paul, George, Ray, Bob T., Dick, Bob M. and Brad
Absent: Frank
Minutes of 3/8/10 approved
Financials: Look good. Karen explained the prepaid taxes.
Clubhouse: Dick opened Clubhouse plumbing and heating. Bob to open for business 4/23/10. Dick wanted Board to understand the Employee Food Benefit was available only on their shift of duty.
Tourney: Opening Scramble set for 4/25/10 at 9:00 AM. 2 Person Scramble. Golf and Lunch for $16. (Golf $10 and Lunch $6)
Proshop: To extend Early Bird Membership to 5/1/10 at $460 and 50/50 Cash Back at $511.
Grounds: Aeration to move up one week as equipment warranty to expire.
Junior: George and Stu Maynard working together on seasonal program.
Admin: Neighbor, Greaves Organic Farm, no longer an issue as he’s set back now only 15 which he can position on his own land. Copley 75th Anniversary ink pens to be purchased and sold in Proshop.
Annual Meeting: Pre-Meeting 5/10
Notation: Super, Ray, has donated 18 white hole flags that he won at drawing during a Superintendent’s gathering.
Adjourn 7:35 Next meeting 6:15 on 5/10/10 at Clubhouse
BOD MEETING 3/8/10 6:15 Morrisville Water & Light
Present: Tad, Dick, Paul, Bob T., Ray S. and Karen
Absent: George and Frank
Minutes of 2/8/10 approved
Admin: Phone Bill cleared up with credit of $100.00 +
Financials: Motion made by Ray and seconded by Dick to approve Financial Statements. Memberships renewing leveled off. Made phone list of those without email; to call prior to 4/15/10. We have substantial ($2000 +) refund on General Liability Insurance due to less than estimated rounds of play. We need to keep a daily log of all 9 and 18 hole rounds played, as each has its own specific rate applied. Okay to renew Chittenden Bank 2 for 1.
Tourney: Amy Wade Memorial set for 6/26/10; 4 person Scramble with Shotgun Start at 8:00 AM.
Clubhouse: Dick reports that Suzanne to wallpaper in spring. We need volunteer paint crew for interior and trim. Agreed that Clubhouse needs to make concentrated effort at daily cleanliness. Dick to advise Bob to hire new assistant. Agreed to have Ray Hurlburt Plumbing open and close the Clubhouse, Ray to check with Brush Contracting about hood system replacement.
Adjourn 7:15 Next meeting 6:15 on 4/12/10 at Clubhouse.
BOD MEETING 2/8/10 6:15 Morrisville Water & Light
Present: Tad, Paul, Bob T. and Ray S.
Absent: George, Frank and Dick.
Minutes of 1/11/10 approved.
Admin: Paul relayed conversation with Tim Sargent Attorney, in regards to our Corporate Charter and Bylaws. He agreed to bring us up to date if necessary. Frank has spoken with National Superintendents Association and the Greaves Organic Farmland needs to be 50 feet from flowing water source i.e. Petash Brook and not 50 feet from our course..
Financials: Union loan paid; phone bill still not correct-Karen working with Faripoint; agreed not to join LEDC($125.00/year) Due to monetary constraints..
Proshop: Discussion on purchasing our lease carts. 146 paid Senior Members to date. Motion made by Bob and seconded by Ray to provide limited membership fee for $195 plus $10 each time played (no vote privileges, no office held and tournaments only if space available). Four yes-three absent..
Adjourn 7:20 Next meeting 6:15 on 3/08/10 at Morrisville Water & Light..
BOD Meeting 1/11/10 6:15 PM Morrisville Water & Light
Present: Tad, Paul, Dick, Bob T., Frank & Karen
Absent: George, and Ray
Minutes of 11/09/09 approved
Financials: Phone bill questioned($117.07); Karen has called Fairpoint to adjust.
Admin: Motion made by Bob and seconded by Frank to approve joining Morristown Historical Society. All Approved. Life Member, Elda Graves, recently passed away. Paul instructed to send remembrance. Approved two Greens Fees for Cabot French Class Auction. Greaves Farm going organic. Frank to look into possibility of Copley doing the same along their property line (#1 and #2). New Corporate Bylaw regulations; perhaps we need to change ours? Paul to check. Some members and former members inquire about a “Bash Badge” Membership; one low rate plus a play fee each day used. Tad to check with Brad. Motion made by Bob and seconded by Dick to reduce employee meal benefit by 50%. Approved and Paul abstained.
Adjourn 7:10 Next meeting 6:15 on 2/08/10 at Morrisville Water & Light.