Board of Director Meeting Minutes 2010
BOD MEETING 6/7/10 6:15 Clubhouse
Present: Tad, Paul, Scott, Dick, Frank, Bob and Karen
Admin: Confirmed for the record, Scott’s appointment as Vice Chair and Ray retaining Grounds.
Financials: Reviewed and accepted. Water & Light advises they are reviewing our request for rate relief.
Clubhouse: Reviewed current status of necessity to have all employees trained in Alcohol Awareness and administer when necessary.
Tourney: Committee formed:
Shawn Goodell,
Tom Brooks,
David Earley,
Cole Warner
and Frank Lamphier.
Amy Wade should be posted on website.
Admin: Employee meals issue reviewed and agreed with employees as resolved for this year. Refund of Membership granted to Member with medical issue, pro rata. Tad and Brad to look further into forming inter club relationships. Club also to look into renewing VGA Men’s State Day.
Grounds: Aerator broken/under warranty. Triple billing for flags to be resolved.
Adjourn 7:30 Next meeting 6:15 on 7/12/10 at Clubhouse
BOD MEETING 5/17/10 6:15 Clubhouse
Present: Scott, Bob T., Paul, Dick, Tad, and Frank
Absent: Ray
Admin: Officer Selection
Bob Titterton-Chairman
Scott Rossi-Vice Chairman
Paul Nesky- Secretary/Treasurer
Frank Lamphier-Tourney
Tad Lamell-Proshop
Ray Salls-Grounds
Dick Carpenter-Clubhouse
Ray absent, so positions not firm. Agreed to meet weekly. Discussion on pump house tree removal and replacement with hedge. Error in Julie’s hourly wage-made adjustment to correct. Managers are to pay 50% meals and part-time no meal benefit. Need ball washers cleaned and painted and new show brushes.
Adjourn 7:14 Next meeting 6:15 on 5/24/10 at Clubhouse
BOD MEETING 4/12/10 6:15 Clubhouse
Present: Tad, Paul, George, Ray, Bob T., Dick, Bob M. and Brad
Absent: Frank
Minutes of 3/8/10 approved
Financials: Look good. Karen explained the prepaid taxes.
Clubhouse: Dick opened Clubhouse plumbing and heating. Bob to open for business 4/23/10. Dick wanted Board to understand the Employee Food Benefit was available only on their shift of duty.
Tourney: Opening Scramble set for 4/25/10 at 9:00 AM. 2 Person Scramble. Golf and Lunch for $16. (Golf $10 and Lunch $6)
Proshop: To extend Early Bird Membership to 5/1/10 at $460 and 50/50 Cash Back at $511.
Grounds: Aeration to move up one week as equipment warranty to expire.
Junior: George and Stu Maynard working together on seasonal program.
Admin: Neighbor, Greaves Organic Farm, no longer an issue as he’s set back now only 15 which he can position on his own land. Copley 75th Anniversary ink pens to be purchased and sold in Proshop.
Annual Meeting: Pre-Meeting 5/10
Notation: Super, Ray, has donated 18 white hole flags that he won at drawing during a Superintendent’s gathering.
Adjourn 7:35 Next meeting 6:15 on 5/10/10 at Clubhouse
BOD MEETING 3/8/10 6:15 Morrisville Water & Light
Present: Tad, Dick, Paul, Bob T., Ray S. and Karen
Absent: George and Frank
Minutes of 2/8/10 approved
Admin: Phone Bill cleared up with credit of $100.00 +
Financials: Motion made by Ray and seconded by Dick to approve Financial Statements. Memberships renewing leveled off. Made phone list of those without email; to call prior to 4/15/10. We have substantial ($2000 +) refund on General Liability Insurance due to less than estimated rounds of play. We need to keep a daily log of all 9 and 18 hole rounds played, as each has its own specific rate applied. Okay to renew Chittenden Bank 2 for 1.
Tourney: Amy Wade Memorial set for 6/26/10; 4 person Scramble with Shotgun Start at 8:00 AM.
Clubhouse: Dick reports that Suzanne to wallpaper in spring. We need volunteer paint crew for interior and trim. Agreed that Clubhouse needs to make concentrated effort at daily cleanliness. Dick to advise Bob to hire new assistant. Agreed to have Ray Hurlburt Plumbing open and close the Clubhouse, Ray to check with Brush Contracting about hood system replacement.
Adjourn 7:15 Next meeting 6:15 on 4/12/10 at Clubhouse.
BOD MEETING 2/8/10 6:15 Morrisville Water & Light
Present: Tad, Paul, Bob T. and Ray S.
Absent: George, Frank and Dick.
Minutes of 1/11/10 approved.
Admin: Paul relayed conversation with Tim Sargent Attorney, in regards to our Corporate Charter and Bylaws. He agreed to bring us up to date if necessary. Frank has spoken with National Superintendents Association and the Greaves Organic Farmland needs to be 50 feet from flowing water source i.e. Petash Brook and not 50 feet from our course..
Financials: Union loan paid; phone bill still not correct-Karen working with Faripoint; agreed not to join LEDC($125.00/year) Due to monetary constraints..
Proshop: Discussion on purchasing our lease carts. 146 paid Senior Members to date. Motion made by Bob and seconded by Ray to provide limited membership fee for $195 plus $10 each time played (no vote privileges, no office held and tournaments only if space available). Four yes-three absent..
Adjourn 7:20 Next meeting 6:15 on 3/08/10 at Morrisville Water & Light..
BOD Meeting 1/11/10 6:15 PM Morrisville Water & Light
Present: Tad, Paul, Dick, Bob T., Frank & Karen
Absent: George, and Ray
Minutes of 11/09/09 approved
Financials: Phone bill questioned($117.07); Karen has called Fairpoint to adjust.
Admin: Motion made by Bob and seconded by Frank to approve joining Morristown Historical Society. All Approved. Life Member, Elda Graves, recently passed away. Paul instructed to send remembrance. Approved two Greens Fees for Cabot French Class Auction. Greaves Farm going organic. Frank to look into possibility of Copley doing the same along their property line (#1 and #2). New Corporate Bylaw regulations; perhaps we need to change ours? Paul to check. Some members and former members inquire about a “Bash Badge” Membership; one low rate plus a play fee each day used. Tad to check with Brad. Motion made by Bob and seconded by Dick to reduce employee meal benefit by 50%. Approved and Paul abstained.
Adjourn 7:10 Next meeting 6:15 on 2/08/10 at Morrisville Water & Light.