Club House Rental Information
Clubhouse Use
The clubhouse is available to members and/or non-members for private social functions.
To reserve the clubhouse, contact the Manager well in advance of your party date to insure your reservation. Members will be responsible for any damage occurring to any furniture or fixture during their use of the clubhouse.
GENERAL INFORMATION
Contact Manager in charge for all Special Events:
Clubhouse shall be cleaned as stated under “Cleaning” below.
A maximum of ______ people are permitted at a function.
All Alcoholic beverages are to be sold and served by an Employee of Copley Country Club.
CLEANING
Performed by members or non-members reserving the clubhouse.
Schedule
After any social event
After any private event
All such
cleaning shall be completed by 10:00pm of the day of the event or
function
Scope of Work
Return all furnishings to their place
Wash
counters and sinks
Clean appliances; inside and out
Clean smudges
and spills from ledges, rails, walls, woodwork and cabinets
Vacuum
carpeted areas
Sweep and/or mop floors as needed
Clean restrooms
Remove all waste and food from clubhouse and clubhouse area
PRIVATE FUNCTIONS
The clubhouse is available for use by all members and non-members in good standing.
A member or non-member may be denied use of the Clubhouse for any of the following reasons:
History of damage to the Clubhouse
History of negligence concerning the Clubhouse rules
Other reasons deemed substantial by the Board of Directors
The Board of Directors must approve the denial of use by members and non-members.
Reservations are made by calling the Managing Agent not less then seven (7) days, nor more then sixty (60) days in advance of the date of the function. All dates are reserved on a first come, first served basis. A ‘Clubhouse Rental Agreement” is available from the Managing Agent.
Fees:
$50.00 fee for 0-25
$100.00 fee for 26-50
$150.00 fee for 51-75
$250.00 fee for 76 & up
No fees for Members of Copley Country Club.
Usage fee of $250.00 for the clubhouse for non-Golf function, this fee is non-refundable.
Security Deposit of $250.00. This fee is due as stated above in advance of the reservation date. This check will not be deposited but will be held until after the function. It will be refunded within 72 hours after the event if the Clubhouse is left in acceptable condition, no damage or loss has occurred, and there have been no infractions of Clubhouse rules. The Managing Agent shall have jurisdiction over all questions in this matter. Appeals may be made to the Board of Directors. Failure to provide the deposit one (1) week in advance means forfeiture of the reservation and the usage fee.
Check should be made payable to Copley Country Club.
Hours Available
The Clubhouse is available for private functions between the hours of 10:00am and 10:00pm. If earlier access is needed for setup for a noon function or earlier, this can be arranged for if there is no function the preceding day. All functions must be over by 10:00pm. Clubhouse cleaning must be completed by 10:30 pm the day of your function. Entrance to the clubhouse for the purpose of preparing for a private function may not begin more than two (2) hours prior to the function.
Reservation policy does not allow private functions to be held on:
League Nights
Golf Tournaments
Annual Meeting
The member reserving the clubhouse must be in attendance for the duration of the function. He/she is responsible for the conduct of the guests.
All food will be prepared by Copley Country Club Staff:
No food will be brought and prepared in or outside the clubhouse unless approved by the clubhouse manager and or Board of Directors.
All vehicles must be properly parked in the parking lot provided.
The member reserving the clubhouse is responsible for cleaning it after use in accordance with the “Cleaning and Usage Checklist” provided by the Managing Agent. Failure to clean the Clubhouse satisfactorily will result in forfeiture of all or part of the security deposit.