Copley Country Club
BOD MEETING 8/12/08 6:15
Present: Frank, Paul, Tad, Ray S., Dick,
Bob, George, Ray N., Karen & Brad
Minutes of 7/14/08 approved
Financials: Reviewed; Concerned with probable consequence due to income projections. Discussed possibility of purchasing needed Grounds Equipment, such as an aerator, tractor or Clubhouse chairs. Last installment on Union Bank note due this month.
Clubhouse: Lamare Construction low bid. To start roof replacement on 8/18/08.
Grounds: Need to order sand for traps, topsoil, sand for Greens topdressing and staymat stone for cart paths. Irrigation Control Box needed between the 6th & 7th hole. Estimated cost $2,662.00.
Pro shop: Heater has been repaired; Bids received for a properly vented system. Greens fees and cart rental income showing significant increase over prior years.
Monday Clinic: Good participation; 8-14 participants.
Administration: reconfirmed Board’s desire to have Corporate Annual Operations changed from fiscal year ending 8/31 to calendar year ending 12/31. With Annual Meeting on the third Sunday in May. Needs, per our bylaws, to be published two weeks in advance of current Annual Meeting in two newspapers. We will also place on our web and email members.
Tourney: Very successful Men’s Member/Guest with 92 players.
Adjourn 7:45 next meeting 9/8/08 at Clubhouse 6:15
Approved 9/8/08
Copley Country Club
BOD MEETING 7/14/08 6:15
Present: Tad, Dick, Bob, George, Frank, Bob Manley,
Karen & Brad
Absent: Paul: Acting Secretary Frank
Minutes of 6-9-08 approved
Financials: Discussion of Budget Items to date. All okay +21 K to date.
Pro shop: Putting Green fence installed. Looks Great! Thanks Brad! After August 1st Monday & Tuesday cart and greens fees for 18 holes $30.00 per person. Proposed Bob and seconded Frank. Early Bird September 1st thru all of 2009 $549.00 To be advertised in paper. Proposed by George and seconded by Dick.
Clubhouse: Health Inspection-Passed. Old photo of Clubhouse $80.00 to be framed. Motion made by Dick and George seconded. “Hickory Flag” to be displayed in Club House. New roof for Clubhouse Okayed. Proposed by Dick and seconded by George.
JR Program: To be run each Monday in August at 6:00 PM
August Board Meeting
Moved To Tuesday August 12th.
Grounds: Bob has person to remove wood chips. 8 yellow flags to be replaced with new white ones. Crab trees at Maple Street Entrance to be removed. Okayed purchase of new seat for F-10 mower. Motion made by Dick and seconded by Frank.
New Business: Changing of fiscal year to calendar year with Annual Meeting in May. 30 day notice to Members before September 2008 Meeting. Collect Water run off from Clubhouse roof to irrigation storage tanks. Thank you from Johnson State College. Greens fees donation for VGA Scholarship Tournament and Johnson Boy Scouts approved. Motion made by Frank and seconded by George.
Adjourn 7:45 next meeting 8/12/08 at Clubhouse 6:15
Copley Country Club
BOD MEETING 6/9/08 6:15
Present: Paul, Tad, Frank, Dick, Bob, George, Bob
Manley, Ray Novakowski & Brad
Absent: Ray Salls,
Minutes of 5-5-08 approved
Financials: Questioned water use/cost; George to look into State permits required to utilize Potash Brook.
Grounds: “Old” Electric Cart and Work Clubcar need repair. To delay need for topsoil and trap sand; need 9 new cups @ $33.00 each and covers for water coolers @ $366.00 each. Trees at 6th Tee still in hands of contractor GML.
Clubhouse: Outside lights need attention-to check with Don Gillen; Volunteers needed to paint porch; Roof low bid $13,000 to be let in fall to include water & ice up valleys and perimeter.
Administrative: Deferred Sylvia Dent Membership due to
health until next year. 19th Hole Advertising Sign “sold” to Johnson
Farm & Garden. Bob to check on plexiglass
over
Pro shop: Putting Green fence to be installed.
Gardens: Approved purchase of two yards mulch.
Donations: Approved Norwich and Caledonia Hospice Green fees.
Tournaments: Approved combined sexes at Member/Member.
Administrative: Received Corporate Cards. We advertised and sold them this year: 2 cards for $949.00 less 10% for Chamber of Commerce Members. Original intention, Brad says, was to offer 1 card @ $949.00.
Adjourn 7:46 next meeting 7/14/08 at Clubhouse 6:15
Copley Country Club
BOD MEETING 5/5/08 6:15 Plaza Hotel
Present: Paul, George, Tad, Frank, Ray Salls, Dick, Bob, Bob Manley, Ray Novakowski & Brad
Minutes of 4-14-08 approved
Financials: Reviewed.
Grounds: Hired Scott Edson; purchased greens mower.
Clubhouse: Await final bids on Clubhouse roof; alarm battery replaced; Bob getting acclimated.
Pro shop: Benches to be stained; New Bag Rack installed; Paving to be done at 1st Tee area and road repair; Putting Green fence net to cost $245.00 plus bracing. Much discussion on removing portion of hedge @ 1st Tee for line of sight from Proshop. Voted to table until further site view and options weighed. Paul to contact Green Mountain Landscaping about this and a screening at the Ladies 6th Tee.
Donations: Approved Make-A-Wish and Stowe Wine & Food
for
“Membership: Down 10% from last year; motion Frank, seconded by George to keep fee @ $499.00 throughout summer; Approved.
Leagues: Bob to check on cost for scorecards.
JR Clinic: To begin in August.
Tournaments: 19th Hole needs advertiser; Have two more sponsors for Tourney Board.
Executive Session Called @ 8:13 PM: Motion made by Paul and seconded by Frank to offer Gary and Carol $4,000.00 for their camper. Approved.
Executive Session Ended @ 8:21.
Adjourn 8:22 next meeting 6/9/08 at Clubhouse 6:15
Copley Country Club
BOD MEETING 4/14/08 6:15 Plaza Hotel
Present: Paul, George, Tad, Frank, Ray Salls, Dick, Bob, Karen, Bob Manley, Ray Novakowski & Carole
Minutes of 3-10-08 approved
Financials: Reviewed and okay.
Pro shop: Business Membership Cards done. Paul made the motion and George seconded to give one card to the Village Water and Light. Approved. Maple Street sign done/repaired; George to clear coat.
Grounds: Volunteer cleanup successful. Road cleaned and side banks. Karen to send email for 19th and 20th cleanup date @ 8:00 AM time. Ray will allow play in PM for those who work. May 3rd to be official open. Email to be sent on same. Ray is looking for two part timers. He needs a new mower; Frank to aid in locating one. Money available in his budget; more if necessary.
Clubhouse: Welcomed Bob and Carole; To open by 5/3. Arrangements to be done in regards to dumpsters, portalets, phone, gas and water hookups.
Tournaments: Frank working on adding to Tourney Advertising Sponsor Board.
Adjourn 7:25 next meeting 5/5/08 at Clubhouse 6:15
Copley Country Club
BOD Meeting 03-10-08 6:15 PM Plaza Hotel
Present: Tad, Bob, Ray Salls, Frank, Paul, Dick, & Karen
Minutes of
2-11-08 approved
Administration: Motion made by Dick and seconded by Frank to appoint Ray Salls to fill vacancy. Approved. Acknowledged George’s absence due to recent surgery.
Financials: Approved donation of four(4)
greens fees to
Clubhouse: Gary & Carol recovering from illness and to arrive mid April and remove camper. Motion made by Frank and seconded by Ray to hire Bob Manley as Clubhouse Manager. Approved.
Pro shop: Bob to order “Corporate Player” cards at cost of $50.00. Frank made the motion and Dick seconded to discount 10% to Chamber of Commerce Members.
Grounds: Motion made by Paul and seconded by Dick to have
vinyl remake of the damaged sign on
Tournaments: Sponsor Boards Advertisement $100.00, same as last year.
Adjourn 7:31 next meeting 4/14/08 at The Plaza 6:15
Copley Country Club
BOD Meeting 2/11/08 6:15 PM Plaza Hotel
Present: Tad, Bob, Red, Frank, Paul, Dick, Geo & Karen
Minutes of 1/14/08 approved
Financials: questioned electric billing and asked Karen to have Verizon remove long distance flat charge.
Reviewed and accepted monthly statements.
Clubhouse: accepted
Pro shop: we can bill advertisers $230 each for scorecards. Bob to check with area firms concerning “corporate” ID card.
Grounds: Tree harvest: $2115 realized to date; more to
follow. Authorized the removal of existing dead trees by harvest
crew. The Board accepted Red Reynold’s
resignation as he has moved to
Adjourn 7:25 pm, next meeting 3/10/08 at the Plaza @ 6:15 pm
Copley Country Club
BOD Meeting
Present: Tad, Paul, Red, Dick, Bob, George, Frank
Minutes of
Financials: Received/Reviewed-Concerns phone bill. Desire research of same.
Proshop: Need to review “proof” prior to ordering scorecards.
Clubhouse: Dick reviewed cost for replacing cooler. Low quote from Kitteridge EQ. Co. Williston. $1651.50 Delivered. Approved following motion by George and 2nd by Frank.
Tree Harvest: Awaiting conditions of approval from Village Trustees.
Irrigation: Red reviewed Water & Light estimate of balance due for the unmetered water of $5,750.00 vs our estimate of average use since 2000 at $4,554.00. Motion by George and 2nd by Frank to approve $5,000.00 to be paid by March 1st, 2008.
Tournaments: Crew going to Stowe this year. The VGA
sponsored VT Hickory Outing at Copley June 21st & 22nd. They anticipate
20-24 golfers and desire Saturday PM and Sunday AM tee times. We will
accommodate Sunday AM beginning at approximately
Advertising: The Chamber circular should include info on our Monday “Clinic at no Cost”, including a round of golf with a member for anyone under age of 18(at no cost). Expanded details of the “Corporate” Cards and other amenities available.
Adjourned at
Next Meeting